Separate the jobs
Writing, research, code, long documents, images and connected-app actions require different strengths. Create a task set from real work rather than one impressive prompt.
Mark which tasks require current sources, private data or expert approval. Some work should remain outside an assistant entirely.
Score correction, not presentation
Give ChatGPT, Claude, Gemini or other candidates the same sources and output format. Include easy, representative and adversarial examples.
Record unsupported claims, missed constraints and minutes to an accepted result. A polished answer that requires a complete rewrite is not productive.
Review data and administration
Confirm retention, training defaults, identity, permissions, regional availability, logging and connected-data access on the exact business plan.
Write an allowed-data policy and assign an owner before broad rollout. Personal accounts should not become an untracked business system.
Measure a controlled pilot
Run the task set for two weeks and compare baseline time, review burden and output quality. Keep accepted artifacts in the normal system of record.
Cancel overlapping tools when they do not remove distinct bottlenecks. Model usage limits and administrator effort as part of cost.